AuditAutomotiveDigitalizáciaInovácie

Volkswagen Slovakia Digital Issuing and Validating Vehicle Permits

A system designed to streamline and digitize the process of issuing and validating vehicle permits at Volkswagen Slovakia, replacing inefficient paper-based workflows.

Key summary

  • Centralized digital platform for vehicle permit requests and approvals.
  • Automated notifications and real-time updates.
  • Integration with ID cards and license plate recognition systems.
  • Fallback options for system outages with manual validation.

CHALLENGE

Volkswagen Slovakia faced the challenge of streamlining the processes for issuing and verifying permits for vehicle entry and exit from their premises. The original system relied on manual yellow slips that required physical signatures from supervisors and manual verification by security staff. This process was not only time-consuming but also prone to errors and misuse. It was essential to replace the paper-based documentation with a digital solution that would minimize administrative burden, enhance security, and ensure data accuracy. Additionally, the new system needed to integrate seamlessly with existing technologies such as ID cards and license plate recognition camera systems.

SOLUTION

The eCarTorpass system digitized the entire process of vehicle permit issuance and validation:

  • Application Submission: Employees or supervisors submit requests for vehicle use in the system, specifying required details (e.g., vehicle type, date, destination).
  • Approval Workflow: Requests follow a multi-level approval process, with automated notifications sent to the requester upon approval.
  • Gate Validation: At the gate, employees swipe their ID cards. Cameras read the vehicle’s license plate and cross-check it with the system for approval. Guards verify the permit digitally and open the gate if valid.
  • Fallback Measures: In case of system outages, permits are exported to Excel for manual validation.

Technologies Used

SAP

Benefits

  • Elimination of physical yellow slips (paperless process).
  • Removal of the need for physical presence of supervisors.
  • Fully digital gate control.
  • Faster, streamlined approval and validation process.
  • Archived approvals and records for enhanced traceability.
references

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