DANFOSS Compliance Based Document Quality Management System

DOCUMENT QUALITY MANAGEMENT SYSTEM

Through several meetings with the client and requirement analysis, a system was gradually designed to facilitate the creation and publishing process of documentation as much as possible. It also enabled transparent access to information about the lifecycle and current status of individual documents for audit purposes.

The solution consists of three main components:

• SharePoint repository for templates, work documents, configuration
• Power Apps application for document creation and lifecycle
• Power Automate automation

POWER APP
The Power Apps application is the main component of the solution for managing the lifecycle of controlled documents. It serves to create documents from templates and allows their modification. The application enables the management of the commenting and approval process by the document owner, who is responsible for the document. It also includes lists and forms for handling tasks within the commenting and approval of individual documents.
After approving and publishing a new version of a document, each document is accessible via a single static URL address, ensuring that the latest published version is always available to all employees.

POWER AUTOMATE
The processes of commenting, approval, publishing, and archiving are automated to the fullest extent possible and implemented in Power Automate, which accelerates the entire process of creating and processing documentation.