Document Management

Document Quality Management

Internal documents under control. From creation, through the review process, to approval and final publication. Automate for a smoother workflow.

A solution for efficient document management throughout their entire lifecycle. The system ensures information centralization, automation of processes during edits, and leverages Microsoft 365 technologies to ensure security.

System features and key benefits

Automated processes

Power Automate simplifies the approval, publication, and archiving of internal documents.

Immutable links

Each document has a fixed URL leading to the most recent approved version.

Controlled access

Detailed permission settings prevent unauthorized changes.

Centralized storage

Documents are stored in SharePoint Online, ensuring access to the latest versions.

Notifications & change tracking

Customizable alerts for expirations, approvals, and other key events.

Templates

Do you have specific needs for document structure? We can adjust predefined templates to meet your preferences.

What are the most common problems it solves ?

Disorganization

Scattered and inconsistent documents cause confusion and reduce productivity.

Lengthy approval processes

Manual approvals and revisions extend the processing of internal documentation.

Unclear updates

The system tracks all edits, including their history.

Security risks

Documents may be exposed to unauthorized changes or loss.

Losing track of contracts

All documents in one place with intuitive search functionality.

Lengthy approval processes

Automated workflows speed up reviews and signing.

Too much manual administration

Digitalization reduces errors and saves time.

Missing important deadlines

Smart notifications alert you to upcoming expirations.

When will documentation stop slowing you down?

“Can we all please agree on which version of this procedure is actually valid?”

This was a real question raised during a routine quality team meeting at a manufacturing company with over 300 employees. Some were using outdated documents, others had newer versions that hadn’t been formally approved — and all this while getting ready for an external audit.

Options & customization tailored to your preferences.

Do you have other expectations? Let us know, and we’ll explore potential implementation options.

Corporate identity – Customizable design options (colors, logo, branding).
Customizable notifications – Ability to set alerts according to your preferences.
Process matrix – Each company has its own procedures. We can accommodate specific requirements based on your organizational structure.

DOCUMENT QUALITY MANAGEMENT

No lengthy processes. Fast implementation and support.

Deployment within a few weeks. Just prepare your company environment, and we’ll take care of the rest. We ensure a smooth transition to the new system through comprehensive training. Additionally, the modularity of our solution offers extensive customization options to suit your preferences.

Explore Our Demo Environment

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Who is this system suitable for? Discover the Benefits.

Ideal for medium and large organizations in need of managing internal documents using Microsoft 365. Our solution streamlines internal document management, enhances security, and reduces the risk of unauthorized changes – all while driving greater efficiency through automation.