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Document Management

Document Quality Management

Internal documents under control. From creation, through the review process, to approval and final publication. Automate for a smoother workflow.

A solution for efficient document management throughout their entire lifecycle. The system ensures information centralization, automation of processes during edits, and leverages Microsoft 365 technologies to ensure security.

System features and key benefits

Automated processes

Power Automate simplifies the approval, publication, and archiving of internal documents.

Immutable links

Each document has a fixed URL leading to the most recent approved version.

Controlled access

Detailed permission settings prevent unauthorized changes.

Centralized storage

Documents are stored in SharePoint Online, ensuring access to the latest versions.

Notifications & change tracking

Customizable alerts for expirations, approvals, and other key events.

Templates

Do you have specific needs for document structure? We can adjust predefined templates to meet your preferences.

DOCUMENT QUALITY MANAGEMENT

Document management and controlled documentation system

“Can we all please agree on which version of this procedure is actually valid?” Quality teams know that question well before every audit. One colleague has an older document, another has a newer one that has not yet been approved. That is why we at Fores Technology Group developed Document Quality Management. Internal documents go through drafting, commenting, approval and publication in a single system. Every document has a fixed link that always leads to the latest approved version, and only people with permission can edit it. It is also suitable for controlled documentation under ISO standards. It works in the Microsoft 365 environment and is used by Danfoss and TORSUS, for example.

What are the most common problems it solves ?

Disorganization

Scattered and inconsistent documents cause confusion and reduce productivity.

Lengthy approval processes

Manual approvals and revisions extend the processing of internal documentation.

Unclear updates

The system tracks all edits, including their history.

Security risks

Documents may be exposed to unauthorized changes or loss.

Disorganization

Scattered and inconsistent documents cause confusion and reduce productivity.

Lengthy approval processes

Manual approvals and revisions extend the processing of internal documentation.

Unclear updates

The system tracks all edits, including their history.

Security risks

Documents may be exposed to unauthorized changes or loss.

When will documentation stop slowing you down?

“Can we all please agree on which version of this procedure is actually valid?”

This was a real question raised during a routine quality team meeting at a manufacturing company with over 300 employees. Some were using outdated documents, others had newer versions that hadn’t been formally approved — and all this while getting ready for an external audit.

Check Blog Post

Options & customization tailored to your preferences.

Do you have other expectations? Let us know, and we’ll explore potential implementation options.

  • Corporate identity – Customizable design options (colors, logo, branding).
  • Customizable notifications – Ability to set alerts according to your preferences.
  • Process matrix – Each company has its own procedures. We can accommodate specific requirements based on your organizational structure.
DOCUMENT QUALITY MANAGEMENT

Implementation, Support And Price

Deployment within a few weeks. Just prepare your company environment, and we’ll take care of the rest. We ensure a smooth transition to the new system through comprehensive training. Additionally, the modularity of our solution offers extensive customization options to suit your preferences.

 

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Who is this system suitable for? Discover the Benefits.

Ideal for medium and large organizations in need of managing internal documents using Microsoft 365. Our solution streamlines internal document management, enhances security, and reduces the risk of unauthorized changes – all while driving greater efficiency through automation.

Time savings

Automation reduces manual administrative work.

Better oversight

Centralized document records, reduced errors.

Transparency

All documents & versions in one place, M365 integrated.

Security & compliance

The system helps meet ISO, GDPR, and other standards.

Time savings

Automation reduces manual administrative work.

Better oversight

A centralized contract database with fast search functionality.

Transparency

Clearly defined workflows help eliminate errors and delays.

Security & compliance

Role-based access ensures adherence to internal policies.

case studies

Where have we successfully implemented our solutions?

Transition of STRABAG to the Microsoft 365 Environment

DigitalizationInnovationsM365

Document management system for the IT department of Volkswagen Slovakia

DMSM365SharePoint

BEL eCOMPASS Platform for Production Plant Audits

Analytics and BIAuditLEANM365ProductionVizualization

Takenaka Project Risk Management System

Analytics and BIDigitalizationM365

DANFOSS Compliance Based Document Quality Management System

Analytics and BIDigitalizationM365Quality

TORSUS Compliance-Based Document Quality Management System

Analytics and BIDigitalizationM365Quality
See All Case Studies
We faced a challenge in digitalizing pallet layer integrity checks before shipment. During the study and design of the solution, Fores demonstrated a high level of professionalism and customer focus in identifying our specific needs, designing a tailored solution, and implementing a Proof of Concept. Based on the results, we are considering full-scale implementation.

PETER IGNÁCZ

Supply chain manager SK & CZ plants

Sending a BIG THANK YOU to you and your teams for your total commitment, support, and amazing flexibility during these mind blowing months! It was always good to know that if nothing else could be done, we always could turn to Fores for help. This has been a rare experience in my 35 years in business, and my partnership with Fores is among the top 3 I’ve been fortunate to enjoy work with.

MICHAEL RADT

Brexit IT Delivery Lead at DPD Netherlands

We’ve been long-term partners with Fores, who helped automate and digitize our company processes using the Power Platform. Thanks to this, we’ve achieved clear, functional solutions with no extra costs outside the M365 portfolio. This collaboration has streamlined and reduced our management team’s manual workload from 3 days to just 15 minutes per week.

GABRIEL HAVAŠI

Industrial Performance Digital Officer at BEL Fromageries

This year you have been of great value to us. Thanks to you we could be agile in our software development like we have never done before at DPD NL. Developing and improving Shipper, the pressure cooker called Insights and the Brexit solution, replacing ASM with ODS. You are now in our top-5 of IT Partners.

CHRISTIAN HABRAKEN

IT Director at DPD Netherlands

The delivered managed documentation solution has greatly improved our processes, providing a centralized tool for creating, approving, updating, and archiving documents with immutable links to valid versions. I highly value the collaboration with Fores, appreciating their flexibility and professionalism during testing, implementation, and provided trainings.

SILVIA PLŠKOVÁ

Danfoss Quality Manager

Seamless solution and architecture development, combined with AGILE methodology, allowed effective collaboration delivering the solution on time. With the help of Microsoft Power Platform, we created e-COMPASS a global platform for self-assessment, audits, and Lean benchmarking for over 30 Bel Group factories.

JAN CESLAK

CORPORATE Industrial Performance Manager at BEL Fromageries

During the migration project, we appreciate that such a fundamental change as a technology change was executed smoothly, without any operational downtime, within the agreed budget, and with satisfied users.

ALEX DOMORÁK

COO at Volkswagen Slovakia

In the RPA solution we are currently implementing with Fores, we see great added value. Manual tasks previously performed by our employees have been replaced with automated processes. We collaborate through scheduled meetings and an annual budget that enables flexible work on various projects. I highly rate Fores. Our long-term satisfaction and cooperation demonstrate their excellence.

GABRIEL HAVAŠI

Industrial Performance Digital Officer at BEL Fromageries

Departments decided to implement SharePoint experienced significantly streamlined and accelerated administration. Each department has systems tailored to their specific needs. The decision to introduce document management was truly advantageous for us.

TOMÁŠ SZARKA

Project Manager at Volkswagen Slovakia

tech stack

Technologies

FAQ

Frequently asked questions about Document Quality Management

Who in Slovakia supplies a document management system and controlled documentation for ISO?

It is supplied by Fores Technology Group, a Slovak IT company headquartered in Bratislava. Our Document Quality Management runs in Microsoft 365 and is used by Danfoss and TORSUS, for example.

Every document has a fixed link that always leads to the latest approved version. The system records all edits with their history and sends a notification when a new version is released.

Automatically, through Power Automate. A document goes through drafting, commenting and approval and is then published. The system also takes care of archiving. We set up the approval process according to the organisational structure of your company.

Yes. Documents are in one place, with edit history and controlled access, which helps you meet the requirements of ISO, GDPR and other standards. That is why it is also suitable for controlled documentation under ISO standards.

Only people with permission. You set access rights in detail and documents are stored in SharePoint Online, so they are protected against unauthorised changes and loss.

For medium-sized and large organisations that use Microsoft 365 and need to keep internal documents under control, for example procedures and quality system documentation.

A few weeks. You just prepare your company environment in Microsoft 365 and we handle the rest, including user training.

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Get in touch with us today, and together we will explore your unique needs to find the best document management solution for you.

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If you use our contact form, we will process your personal data to the extent of the data you have provided in the form (name and surname, contact details, or link to the company if you are the contact person of a legal entity or other data specified in your message) for the purpose of handling the request for information (inquiry/question) submitted via the contact form on the website of the controller.

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter also referred to as the “GDPR”), we hereby inform you about the terms and conditions of the processing of your personal data. 

Identification data of the controller: the company ForesServices, s. r. o., with registered office: Prievozská 14, Bratislava 821 09, ID No.: 35692103, registered in the Commercial Register of the Municipal Court Bratislava III, Section: Sro, Insert No.: 11155/B

Contact details of the controller:


We process data for this purpose on the basis of your consent in order to respond to your enquiry or request. The provision of data is voluntary, but without providing it, the request cannot be processed. The data subject has the right to withdraw his or her consent at any time by sending an e-mail to the e-mail address of the controller info@fores.group.

Withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal. We will store your data for this purpose until the request is processed (until the requested information is provided), but for no longer than 1 year. The recipient of your data is the provider of support and operation of the website and the provider of web hosting services. Personal data will not be used for automated individual decision-making, including profiling.


As a data subject, you have the following additional rights:  

The right of access to personal data under Article 15 GDPR: 

The data subject shall have the right to obtain confirmation that the controller processes personal data concerning him or her. The data subject has the right to obtain access to his or her personal data (the right to be provided with a copy of the personal data held by the controller about the data subject) and information about how the controller processes it, to the extent provided for in Article 15 of the GDPR. 

The right to rectification of personal data pursuant to Article 16 GDPR: 

The data subject shall have the right to have personal data concerning him or her rectified if it is incorrect or to have it completed if it is incomplete.  

The right to erasure (right to be forgotten) under Article 17 of the GDPR: 

The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay, under the conditions set out in Article 17 of the GDPR. This right of the data subject shall be assessed by the controller in the light of all the relevant circumstances in accordance with Article 17 GDPR. 

The right to data portability under Article 20 GDPR: 

Where the processing is based on consent or on a contract and is carried out by automated means, the data subject shall have the right to obtain his or her personal data which he or she has provided to the controller in a structured, commonly used and machine-readable format and shall have the right to transmit those data to another controller. As far as technically feasible, he or she shall have the right to have the data transmitted directly from one controller to another.

The right to restrict the processing of personal data pursuant to Article 18 GDPR: 

The data subject shall have the right to have the controller restrict the processing of his or her personal data if one of the cases referred to in Article 18 of the GDPR occurs (e.g. if the data subject contests the accuracy of the personal data during the period for verifying their accuracy). 

The data subjects have the right to file a petition for initiation of a personal data protection procedure with the supervisory authority, i.e. the Office for Personal Data Protection of the Slovak Republic, Park One Building, Námestie 1. mája 18, 811 06 Bratislava, tel.: +421 2 3231 3214, www.dataprotection.gov.sk.

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