Contact Us
Analytics and BIDigitalizationM365Quality

TORSUS Compliance-Based Document Quality Management System

The Power Platform solution streamlines document management within the company by providing guidelines, templates, and workflows for generating, reviewing, approving, publishing, and archiving documents. Automated processes ensure consistency and efficiency, while published documents are stored in SharePoint Online as read-only files to maintain their integrity.

Key summary

  • Centralized storage for documents and their metadata
  • Clear overview of document statuses and associated tasks
  • Protection against unauthorized document changes
  • Streamlined creation and lifecycle management of documents using templates

CHALLENGE

Employees often struggled to locate the latest versions of guidelines, production processes, and instructions, as updates were shared inconsistently via email. This led to confusion and inefficiency. The company needed a centralized system to manage, approve, and publish documents while ensuring accessibility to accurate and current information at all times.

SOLUTION

DOCUMENT QUALITY MANAGEMENT SYSTEM

After thorough discussions and a detailed analysis of the client’s requirements, a comprehensive system was designed to simplify the creation, review, and publication processes. The solution also provides full transparency into the lifecycle and current status of documents, ensuring compliance and audit readiness.

The system is built on three key components:

  1. SharePoint Repository: For storing templates, working documents, and configurations.
  2. Power Apps Application: For managing document creation and lifecycle processes.
  3. Power Automate Automation: For streamlining workflows and processes.

 

POWER APPS

The Power Apps application serves as the central hub for controlled document lifecycle management. It allows users to generate documents from predefined templates, edit drafts, and oversee the review and approval processes. Document owners can manage tasks related to comments and approvals, ensuring accountability. The application ensures each document has a consistent static URL, so employees can always access the latest approved version.

 

POWER AUTOMATE

Workflows for commenting, approval, publishing, and archiving are fully automated using Power Automate. This minimizes manual effort and accelerates the entire document management process.

Technologies Used

Microsoft 365

Microsoft 365

Power Apps

Power Apps

Power Automate

Power Automate

Power Platform

Power Platform

PowerBI

PowerBI

PowerFX

PowerFX

SharePoint

SharePoint

Benefits

  • Centralized Documentation Repository: Stores documents and metadata, including audit-ready lifecycle records.
  • Improved Efficiency: Streamlined creation, review, and management of company documents.
  • Lifecycle Overview: Clear tracking of document status and associated tasks.
  • Enhanced Security: Prevents unauthorized modifications to finalized documents.
  • Static URLs for Access: Ensures all employees have reliable access to the latest approved document version, regardless of updates.

 

This optimized document quality management system has significantly improved efficiency, transparency, and compliance within the company, ensuring seamless access to vital documentation for all employees.

Sending a BIG THANK YOU to you and your teams for your total commitment, support, and amazing flexibility during these mind blowing months! It was always good to know that if nothing else could be done, we always could turn to Fores for help. This has been a rare experience in my 35 years in business, and my partnership with Fores is among the top 3 I’ve been fortunate to enjoy work with.

Brexit IT Delivery Lead at DPD Netherlands

MICHAEL RADT

We’ve been long-term partners with Fores, who helped automate and digitize our company processes using the Power Platform. Thanks to this, we’ve achieved clear, functional solutions with no extra costs outside the M365 portfolio. This collaboration has streamlined and reduced our management team’s manual workload from 3 days to just 15 minutes per week.

Industrial Performance Digital Officer at BEL Fromageries

GABRIEL HAVAŠI

This year you have been of great value to us. Thanks to you we could be agile in our software development like we have never done before at DPD NL. Developing and improving Shipper, the pressure cooker called Insights and the Brexit solution, replacing ASM with ODS. You are now in our top-5 of IT Partners.

IT Director at DPD Netherlands

CHRISTIAN HABRAKEN

The delivered managed documentation solution has greatly improved our processes, providing a centralized tool for creating, approving, updating, and archiving documents with immutable links to valid versions. I highly value the collaboration with Fores, appreciating their flexibility and professionalism during testing, implementation, and provided trainings.

Danfoss Quality Manager

SILVIA PLŠKOVÁ

Seamless solution and architecture development, combined with AGILE methodology, allowed effective collaboration delivering the solution on time. With the help of Microsoft Power Platform, we created e-COMPASS a global platform for self-assessment, audits, and Lean benchmarking for over 30 Bel Group factories.

CORPORATE Industrial Performance Manager at BEL Fromageries

JAN CESLAK

During the migration project, we appreciate that such a fundamental change as a technology change was executed smoothly, without any operational downtime, within the agreed budget, and with satisfied users.

COO at Volkswagen Slovakia

ALEX DOMORÁK

references

Related case studies

BEL eCOMPASS Platform for Production Plant Audits

Analytics and BIAuditLEANM365ProductionVizualization

BEKAERT Gesture-Controlled Production Visual Automation System

Analytics and BIInnovationsProduction

Volkswagen Slovakia Digital Issuing and Validating Vehicle Permits

AuditAutomotiveDigitalizationInnovations

BEL eCOMPASS Platform for Production Plant Audits

Analytics and BIAuditLEANM365ProductionVizualization

BEKAERT Gesture-Controlled Production Visual Automation System

Analytics and BIInnovationsProduction

Volkswagen Slovakia Digital Issuing and Validating Vehicle Permits

AuditAutomotiveDigitalizationInnovations

Get in touch with us

Do you have an idea that you want to implement or a problem that needs solution? Do you want to focus on your business and not the IT supporting it? Get in touch with us and let‘s do great things together.

Let’s talk

our certifications

Prievozská 14, Bratislava 821 09

Phone: +421 911 114 957
Email: info@fores.group

Members of Fores Technology Group

ForesServices, s. r. o.
IČO: 35 692 103
IČ DPH: SK2020309863

ForesApps, s. r. o.
IČO: 50 091 352
IČ DPH: SK2120178170

Puzzle for you?
piece of cake for us.

SERVICES

RESOURCES

COMPANY

© 2025 All rights reserved.
Facebook Instagram Linkedin
Contact Us