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Data ProcessingDigitalizationDPDInnovations

Invoicing a standalone invoicing subsystem of ODS with integration to JDE

Invoicing is now fully integrated into the production environment of DPD Netherlands and exclusively prepares data for contract customers within this country.
  • For DPD, we designed and delivered a standalone invoicing module called Invoicing, which handles the complete processing of input data required for invoicing, exports it to the JDE system, and processes the resulting invoicing output data in return.
  • The module is designed as an autonomous solution that sources data from the rest of the ODS system while storing it in its own database. This architecture ensures a high level of independence, sustainability, and readiness for future technological changes.

The Challenge

DPD faced a challenge related to the use of an outdated, unsupported, and technologically obsolete system responsible for generating invoicing data. The legacy system did not allow for easy modifications, was difficult to scale, and offered very limited integration capabilities with modern platforms.

The goal of the project was to replace this inadequate system with a new solution that would:

  • be technologically sustainable and independent from core databases,
  • ensure error-free and automated export of invoicing data to the JDE system,
  • be ready for future changes (such as a database platform switch),
  • provide an interface for monitoring, management, and reinitialization of the invoicing process,
  • and support integration with other systems (e.g., the Insights portal).

Our Solution

The solution was a new Invoicing module implemented as part of the ODS platform, but with its own dedicated database DPD_INVOICING. Development was based on a thorough analysis of documentation and process models provided by DPD Netherlands. The entire design was continuously reviewed and discussed during multiple analytical meetings, and implementation started after formal approval from the client.

Solution Architecture:

  • Autonomous Database – The DPD_INVOICING database is separated from the main ODS database (DPD). Certain data is stored redundantly to ensure minimal dependency on the rest of the system.
  • Data Collection – The module independently retrieves data about shipments, parcels, scans, surcharges, and services from ODS, and builds its own data structures to calculate invoice line items.
  • Post-PLC Calculations – After the parcel lifecycle is closed (ParcelLifecycleClosedMessage), the preparation of invoicing data begins, including the creation of ParcelInvoiceLines.
  • Aggregation and Export – In defined invoicing cycles (monthly, bi-monthly, weekly), data is grouped, InvoiceOrder is created, and the data is exported to the JDE system via the BUDaH API.
  • Importing Results from JDE – Once processed in JDE, the final invoicing data is returned to ODS, matched with the corresponding shipments, and displayed in the user interface.

Technologies Used

Selected tech stack, tools, and frameworks to ensure scalability, performance, and long-term reliability.

Angular

Angular

Azure

Azure

Azure DevOps

Azure DevOps

C#

C#

HTML 5

HTML 5

Java

Java

Kubernetes

Kubernetes

Python

Python

Selenium

Selenium

SQL

SQL

Impact and Benefits

The solution modernized the invoicing architecture, enhancing system resilience and scalability through automation, bidirectional integrations, a standalone data layer, and integration-ready APIs.

  1. Modernization of Invoicing Processes
    The customer gained a modern, sustainable, and scalable system that replaces the legacy invoicing tool. This eliminated the risk of outages and incompatibility with the rest of the IT environment.
  2. Bidirectional Integration with JDE
    Automated transmission of invoicing data to JDE via BUDaH, as well as backward import of invoicing results. Data is aggregated after PLC closure and processed within defined billing cycles.
  3. Standalone Database = Higher Independence
    The module uses a dedicated DPD_INVOICING database, separated from operational data. This simplifies future migrations to a different database type or transition to a standalone system.
  4. Flexible Configuration via UI
    The OPS Toolkit user interface allows users to configure products, edit lookup tables, review batches, and mark shipments for reinitialization. The processing logic is split into configurable blocks.
  5. Detailed Data Processing
    The module generates ParcelInvoiceLines, ParcelInvoiceLineGroups, InvoiceOrders, and InvoiceOrderBatches. Each step is message-driven and linked to statistics and status reporting to ensure complete control over the invoicing cycle.
  6. Automation of Supporting Processes
    The system includes auxiliary automated tasks such as importing high insurance data, updating configuration values, or pre-calculating selected values during the parcel lifecycle.
  7. Ready for Future System Integrations
    Exported data is available via API, enabling use by other systems — for example, the Insights customer portal. Integration readiness was one of the key objectives of the solution design.

We faced a challenge in digitalizing pallet layer integrity checks before shipment. During the study and design of the solution, Fores demonstrated a high level of professionalism and customer focus in identifying our specific needs, designing a tailored solution, and implementing a Proof of Concept. Based on the results, we are considering full-scale implementation.

PETER IGNÁCZ

Supply chain manager SK & CZ plants

Sending a BIG THANK YOU to you and your teams for your total commitment, support, and amazing flexibility during these mind blowing months! It was always good to know that if nothing else could be done, we always could turn to Fores for help. This has been a rare experience in my 35 years in business, and my partnership with Fores is among the top 3 I’ve been fortunate to enjoy work with.

MICHAEL RADT

Brexit IT Delivery Lead at DPD Netherlands

We’ve been long-term partners with Fores, who helped automate and digitize our company processes using the Power Platform. Thanks to this, we’ve achieved clear, functional solutions with no extra costs outside the M365 portfolio. This collaboration has streamlined and reduced our management team’s manual workload from 3 days to just 15 minutes per week.

GABRIEL HAVAŠI

Industrial Performance Digital Officer at BEL Fromageries

This year you have been of great value to us. Thanks to you we could be agile in our software development like we have never done before at DPD NL. Developing and improving Shipper, the pressure cooker called Insights and the Brexit solution, replacing ASM with ODS. You are now in our top-5 of IT Partners.

CHRISTIAN HABRAKEN

IT Director at DPD Netherlands

The delivered managed documentation solution has greatly improved our processes, providing a centralized tool for creating, approving, updating, and archiving documents with immutable links to valid versions. I highly value the collaboration with Fores, appreciating their flexibility and professionalism during testing, implementation, and provided trainings.

SILVIA PLŠKOVÁ

Danfoss Quality Manager

Seamless solution and architecture development, combined with AGILE methodology, allowed effective collaboration delivering the solution on time. With the help of Microsoft Power Platform, we created e-COMPASS a global platform for self-assessment, audits, and Lean benchmarking for over 30 Bel Group factories.

JAN CESLAK

CORPORATE Industrial Performance Manager at BEL Fromageries

references

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