OnBoarding system
Streamline Your Employee Onboarding. Clear, Email-Free, And Without Unnecessary Complications Starting From Day One.
A digital tool for HR departments that centralizes and automates the entire employee onboarding process, from data collection to the completion of all related tasks. Ideal for small and medium-sized companies. The Onboarding System ensures that everyone knows what to do, on time, efficiently, and without stress. It handles employee offboarding just as smoothly.
Features And Capabilities Of The System
Employee Database
Keep all essential data, documents, and information organized in one centralized location.
User-Friendly Interface
The system is easy to use even for users without technical knowledge or lengthy training.
Data Entry by the HR Department
Name, type of cooperation, working hours, position, contact details, catering, assigned car, account information, notes, and more.
Field Customization
Customize input fields based on your company’s needs and established HR processes.
Task Assignment to Colleagues
Manage access, equipment, parking, training, health and safety, and more.
Notifications & Overview
Automated notifications for everyone involved in the onboarding process, with a clear overview of responsibilities and completed tasks.
Digital employee onboarding and offboarding for HR departments
A new colleague arrives on their first day and has no laptop, no access rights and no parking space. HR sent everything by email in good time, but the messages got lost somewhere between departments. That is why we at Fores Technology Group developed Onboarding System. HR enters the details of the new employee once and the system assigns tasks to the colleagues who arrange access rights, equipment, parking, training and health and safety. Everyone gets a notification and everyone can see what is done and what is still missing. The system handles employee offboarding just as clearly. It is designed for small and medium-sized companies and we deploy it within a few weeks.
What Are The Most Common Problems It Solves?
Unnecessary issues on the very first day
Onboarding a new employee often brings communication chaos that can lead to misunderstandings.
Avoidable outages and delays
Forgotten tasks such as granting system access or scheduling trainings.
Scattered information across multiple channels
Disorganized records and repeated questions.
Low efficiency that’s far from a cliché
Excessive emailing between departments.
Unnecessary issues on the very first day
Onboarding a new employee often brings communication chaos that can lead to misunderstandings.
Avoidable outages and delays
Forgotten tasks such as granting system access or scheduling trainings.
Scattered information across multiple channels
Disorganized records and repeated questions.
Low efficiency that’s far from a cliché
Excessive emailing between departments.
We Were Looking For A Solution That Wasn’t Just “Digitally Dressed Up”
We didn’t want yet another version of Excel. A tool that only pretends to be digital but still relies on manual handling. We needed a system that connects multiple departments, defines responsibilities, keeps track of deadlines, and remains easy to learn and implement. The Onboarding System we deployed turned out to be a perfect fit for our needs.
Options And Customization Tailored To Your Needs:
Customizable input forms.
Your company’s design and branding (colors, logo, fonts, etc.).
Scalable features to match your company’s growth and specific requirements.
Implementation, Support And Price
We can deploy the solution within just a few days, train your HR team, and provide ongoing support along with the option to expand the system based on your evolving needs.
The price of the system in its basic version is €249 per month (excl. VAT)*. If you choose two systems from our portfolio, you can get them together for €399 per month, and with three systems, the price is reduced to €499 per month (excl. VAT). Technical support is available for €200 per month, including 2 incidents. Each additional incident is charged at €50.
*Limited offer. / The implementation cost will be assessed individually.
Explore Our Demo Environment
Get access to solution previews, demo versions, practical guides, and a clear one-pager that will show you how our products can work for your company. Simply fill out the form below:
Benefits For Your HR Department
Make onboarding more efficient and lighten the workload for your HR team. Automated processes save time, reduce errors, and ensure a smooth onboarding experience for every new hire. Your HR department gains clarity, control, and more space to focus on what really matters.
Time savings lead to satisfaction
HR enters all the data just once, and the rest of the process runs automatically.
Clarity & Organization
Every task, even the more complex ones, has a clearly assigned responsible person.
A better experience for both sides
Necessary equipment is ready, trainings are scheduled, access is granted. No stress on day one.
Elimination of unnecessary errors
Everything important in one place and better data coordination. In the end, everything runs more smoothly.
Time savings lead to satisfaction
HR enters all the data just once, and the rest of the process runs automatically.
Clarity & Organization
Every task, even the more complex ones, has a clearly assigned responsible person.
A better experience for both sides
Necessary equipment is ready, trainings are scheduled, access is granted. No stress on day one.
Elimination of unnecessary errors
Everything important in one place and better data coordination. In the end, everything runs more smoothly.
Who Do We Create Solutions For?
PETER IGNÁCZ
Supply chain manager SK & CZ plants
MICHAEL RADT
Brexit IT Delivery Lead at DPD Netherlands
GABRIEL HAVAŠI
Industrial Performance Digital Officer at BEL Fromageries
CHRISTIAN HABRAKEN
IT Director at DPD Netherlands
SILVIA PLŠKOVÁ
Danfoss Quality Manager
JAN CESLAK
CORPORATE Industrial Performance Manager at BEL Fromageries
ALEX DOMORÁK
COO at Volkswagen Slovakia
GABRIEL HAVAŠI
Industrial Performance Digital Officer at BEL Fromageries
TOMÁŠ SZARKA
Project Manager at Volkswagen Slovakia
Technologies
Frequently asked questions about Onboarding System
Who in Slovakia supplies an employee onboarding system?
It is supplied by Fores Technology Group, a Slovak IT company headquartered in Bratislava. Our Onboarding System is a digital tool for HR departments that centralises and automates employee onboarding and offboarding.
What details does HR enter into the system?
HR enters the name, type of cooperation, working hours, position, contact details, catering, assigned car, account, notes and more. We adapt the fields to the way HR processes work in your company.
How are tasks split between colleagues?
Every task has a clearly assigned person responsible for it, for example for system access, equipment, parking, training or health and safety. Everyone involved gets an automatic notification and the overview shows who is in charge of what and what is already done.
What problems does Onboarding System solve?
It solves forgotten tasks, for example system access or training. It also removes the communication chaos between departments, the constant questions about status, scattered employee information and unnecessary emails. The new employee has everything ready on day one.
Who is Onboarding System for?
For small and medium-sized companies that want to keep employee onboarding and offboarding under control without Excel sheets and forwarded emails. The system is easy to use, so people without technical knowledge can handle it without lengthy training.
Where is employee data stored?
Everything is in one place. Data, documents and other employee information are kept in a central database rather than scattered across several storage locations. The system is built on Microsoft 365 and Power Platform.
How quickly can it be deployed?
We can deploy the solution within a few weeks. We train your HR team and take care of ongoing support. We set up the forms, logo and colours according to your company and extend the system later if you need more.
Contact Us
Get in touch with us today, and together we will explore your unique needs to find the best document management solution for you.
